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Conference Expo Portal v2.0 Specification

Version: 1.2.0
Date: 13 November 2025
Status: Approved

Introduction

This specification defines the plan for developing Conference Expo Portal v2.0, a comprehensive upgrade to Nimlok's existing conference and exhibition management system. The new portal aims to address current limitations while introducing modern features, improved user experience, and a more maintainable architecture.

The specification is structured to provide a clear understanding of both the business and technical aspects of the project, from current state analysis through to implementation planning.

Why Kick Digital?

Kick Digital is uniquely positioned to deliver Conference Expo Portal v2.0. As the original developers of the v1 portal, we bring:

  • Deep knowledge of the Conference Expo product, business processes, and domain
  • Established working relationships with Nimlok and key stakeholders
  • First-hand experience with the strengths and limitations of the current system
  • Proven ability to deliver robust, scalable solutions for the events industry

Our understanding of your business context, combined with our technical expertise and commitment to quality, means we can deliver a solution that not only meets the brief but also anticipates future needs.

Document Structure

  1. Summary

    • Project overview
    • Key objectives and improvements
    • Expected outcomes
    • High-level timeline and costs

  2. Architecture

    • System architecture overview
    • Technology stack
    • Infrastructure and hosting
    • Security considerations
    • Data models and relationships
    • API design principles

  3. User Experience

    • User personas and roles
    • User journey maps
    • UI/UX guidelines
    • Accessibility considerations
    • Mobile responsiveness

  4. Functional Requirements

    • User management and access control
    • Event management
    • Stand configuration
    • Artwork approval workflow
    • Messaging system
    • Other core features

  5. Non-Functional Requirements

    • Performance requirements
    • Scalability
    • Security
    • Reliability
    • Maintainability
    • Compliance

  6. Implementation

    • Development methodology
    • Testing strategy
    • Deployment pipeline
    • Continuous integration/delivery
    • Quality assurance

  7. Delivery

    • Timeline and milestones
    • Resource requirements
    • Cost breakdown
    • Risk assessment
    • Success metrics

  8. Appendices

  9. Changelog

    • Document version history
    • Revision tracking

How to Use This Document

This specification is designed to be read sequentially, with each section building upon the previous one. However, readers can also navigate directly to sections of particular interest using the links above.

The main specification sections (1-7) provide a comprehensive overview of the project, while the appendices contain detailed technical documentation and supporting materials.

Document Status

This is a living document that will be updated throughout the project lifecycle. Version 1.0.0 represents the complete specification with all functional requirements and finalized architecture, ready for client review and approval.

For detailed version history and changes, see the Changelog.